What You Need to Know about SharePoint 2013 and Office 365 Multilingual Sites

Based on your organization’s business and technical requirements, you may require multilingual SharePoint capabilities. I have been a part of a large number of these efforts, and the new capabilities of SharePoint 2013 and Office 365’s SharePoint Online have made this task much easier on the project team and put the level of measurable success within your reach.

Here are some things to keep in mind when thinking about SharePoint multilingual capabilities:

With that in mind, EPC Group recommends that you install the following language packs within your implementation:

The table below shows which language packs are in SharePoint 2013 and which are in SharePoint Online.

When you install Language Packs, you are required to install them on each and every SharePoint Server (e.g., Web Front-End and Application servers) within your organization’s farm.

Translation Services with SharePoint 2013

SharePoint 2013 has a new Machine Translation Services service application which allows you to update your site or page’s content to be translated by a cloud service depending on the security and proxy settings on your organization and related governance policies.

I have worked on several initiatives where language packs had a few different variations. Having a content owner of the translated or variation site is key, so that they can review it for any errors or proper “word usage” for that region prior to publishing.

For example, EPC Group recently completed a SharePoint Server 2013 and Office 365 hybrid cloud deployment with an organization based in the US, with several offices in South America in which Portuguese was the standard language.

The translation service as well as variations did not 100 percent properly translate the Portuguese of these offices due to regional dialect. It was key to establish a content owner for these sites which worked closely with the US office to ensure all content was accurate.

Variations in SharePoint 2013

Variations in SharePoint Server 2013, as depicted in the first image below as well as the second image below, drive the core multilingual capabilities that make this powerful feature possible. Users within your organization who visit a site are automatically redirected to the appropriate variation site based on the language setting of their web browser.

Variations provide for the use of industry standard XLIFF file format, which can include an entire list or library or simply one page or navigation element. They also provide improved throughput for creating new language sites.

Figure 1 illustrates SharePoint 2013’s variations.

Figure 1

Content authors can nominate lists on source variation sites to be propagated to target variation sites and list items such as documents and images propagate independently from pages.

The Variations feature can provide significant performance improvements as well as enabling bulk export of pages.

There is also added logging functionality around variations to help administrators monitor as well as improve the usefulness of the feature by reviewing error messages and logs and resolving any underlying issues.

Figure 2