Outlook: Adding Elements to Outlook Signatures

We use Microsoft Word as our email editor (i.e., WordMail) with Outlook 2000. How can we add a business card and logo to our signature?

Microsoft Office 2000 uses AutoText entries for the email signature in WordMail. Any AutoText entry that you mark with the style called E-mail Signature will become an email signature. To create a WordMail signature that includes a picture such as a logo, perform the following steps:

Your signature should now appear on the WordMail signatures list. Outlook stores these signatures in Word's normal.dot template file.

You can't use this technique to attach a vCard. Personally, I find logos in signatures annoying because they increase the message size without adding any significant value to the recipient. Receiving a vCard attached to every message from a particular correspondent is even more annoying.

Outlook 2003 and Outlook 2002 make the process of creating signatures for WordMail easier because you no longer have separate signatures for the built-in Outlook editor and WordMail. Both editors use the same signature files*stored as .rtf, .htm, and .txt files for each message format*and you can edit them directly in the appropriate program (e.g., use Word for .rtf signatures).