Exchange & Outlook UPDATE, Outlook Edition--Outlook FAQs: Mobile Passwords, Customized Views, and Encryption--February 23, 2007

----| Exchange & Outlook UPDATE--Outlook Edition |----

IN THIS ISSUE
*Commentary: Outlook FAQs: Mobile Passwords, Customized Views, and Encryption
*Robichaux Team to Deliver Exchange Sessions at 9-City Roadshow Tour
*From the Community: Tired of Creating MAPI Profiles? Try RichProfile
*New and Improved: Protect Your Inbox Against Spam

++++++++++++++++++++++++++++++++++++++++++++++++++

OUR SPONSORS WHO HELP SUPPORT FREE DELIVERY OF THIS NEWSLETTER:

Automate Your Data and Quit Wasting Time, Money, and Effort
http://www.imanami.com/specials/smartdl_dtm_winit.asp?p=WinITPro_110806

Spam Fighting and Email Security for the 21st Century
http://www.windowsitpro.com/go/ebooks/ironport/emailsecurity/?code=EXCMid0223

DR Planning Checklist for Microsoft Exchange
http://www.windowsitpro.com/go/seminars/xosoft/drchecklist/?partnerref=EXCHot0223

++++++++++++++++++++++++++++++++++++++++++++++++++

Sponsor: Imanami

Automate Your Data and Quit Wasting Time, Money, and Effort
Stop doing menial tasks that could be done for you. The answer has arrived. Accurate data and automated distribution lists are a click away. Offload tedious tasks to easy-to-use tools and even your end users with Imanami's Group Management Solutions. These tools will synchronize your data sources, automate your contact and group management, and clean up your security groups and distribution lists. Easy and efficient. Don't waste another valuable day chasing your tail.
http://www.imanami.com/specials/smartdl_dtm_winit.asp?p=WinITPro_110806

++++++++++++++++++++++++++++++++++++++++++++++++++

***COMMENTARY: Outlook FAQs: Mobile Passwords, Customized Views, and Encryption

Q: We've been testing Outlook Mobile Access (OMA) and have found that our users' passwords are being cached. How do we control this behavior?

A: Well, that depends on your users' phones. Here's the situation: OMA uses Basic Web authentication over Secure Sockets Layer (SSL) to send an authentication request to users' mobile devices, which then can either prompt the users for credentials or return a cached set of credentials. To prevent the annoyance of needing to continually retype your password on a 10-key numeric pad, most cell-phone manufacturers include some kind of caching mechanism in their phones.

OMA isn't the one caching authentication information, so you can do nothing on the server side to prevent the behavior you describe. Whether you can clear the cache and stop the behavior depends on the phone. Some phones include a separate password cache that has a shorter lifetime than the phone's typical cache. Contact the manufacturers of your users' phones to determine whether you can control those phones' caching behavior.
—Paul Robichaux
http://www.windowsitpro.com/Article/ArticleID/44788/44788.html

Q: The Microsoft article "How to use additional command-line switches that are not included in Outlook 2000" (http://support.microsoft.com/?kbid=197180 ) describes a /cleanviews command-line switch that removes view customizations. Does it clean up views in public folders as well as in my mailbox?

A: I ran some tests and, yes, starting Outlook with the /cleanviews switch did remove a custom view that I had created on a public folder with the scope on this folder visible to everyone (which means that the view definition was stored in that folder). However, starting Outlook with /cleanviews didn't remove custom views on folders that I didn't own.

If you're considering using /cleanviews to remove a corrupted view from a mailbox or folder, consider using the mdbvu32.exe tool from the Exchange Server CD-ROM or the OutlookSpy tool from http://www.dimastr.com instead. Both these tools let you remove one view without affecting other custom views; /cleanviews removes all views. "Outlook Tips & Techniques," June 2000, http://www.windowsitpro.com/Articles/ArticleID/8650/8650.html , explains where Outlook stores its custom views.
—Sue Mosher
http://www.windowsitpro.com/Articles/ArticleID/43607/43607.html

Q: How can I configure Microsoft Office Outlook 2003 for digital signatures and encryption?

A: After a user has the certificates required for digital signatures and encryption installed, enabling them in Outlook is relatively simple. To do so, perform these steps:
1. Open Outlook and Select Options from the Tools menu.
2. Select the Security tab and click Settings.
3. If you're prompted to "Get a Digital ID," you don't have certificates. Otherwise, the dialog box will show "My S/MIME Settings ()" as the Security Settings Name, and S/MIME as the Cryptography Format, as the figure at http://www.windowsitpro.com/articles/images/outlookencryptionsettings.gif shows.
4. Click OK.

When an Outlook user sends email, the client displays two buttons that enable digital signing and encryption of messages, as the figure at http://www.windowsitpro.com/articles/images/outlook2003signandencrypt.gif shows.

When a user receives a digitally signed message, the user will see a padlock and ribbon icon above the message body. You can view the signature validation by clicking the ribbon icon, as the figure at http://www.windowsitpro.com/articles/images/messageoutlookdigsignedgood.gif shows.

To enable encrypted messages to be sent, both sender and recipients need each others' public keys, so a digitally signed message must have been sent in advance and a reply sent from the recipient (which shares the public keys). If keys are published in Active Directory (AD), you can send encrypted messages to a recipient with no prior communication. If you don't have access to the recipient's public key, you'll receive an error message stating which recipients had missing or invalid certificates.

You might also see the error message if you're using Outlook 2003 in cached mode and you're trying to mail someone who only recently acquired public key infrastructure (PKI) services (within the past 24 hours). Outlook 2003 cached mode queries the Offline Address Book (OAB), which it only downloads every 24 hours. If you know the recipient does have a certificate, force a download of the latest copy of the OAB (Tools, Send/Receive, Download Address Book). You might also need to force a rebuild of the OAB on the Exchange server (which by default is updated each day at 4 A.M.) To force a rebuild, open Exchange System Manager (ESM), select Recipients, Offline Address Lists. Right-click Default Offline Address List and select Rebuild. You should perform this rebuild before downloading the OAB from the Outlook client.

As with digital signatures, if a message is encrypted, a padlock icon appears on the message header. Click the icon to display more information.
—John Savill
http://www.windowsitpro.com/Articles/ArticleID/48666/48666.html

++++++++++++++++++++++++++++++++++++++++++++++++++

Sponsor: Ironport

Spam Fighting and Email Security for the 21st Century
Protect your users and your network against email-borne threats. This free eBook gives you the knowledge required to understand the real threat that email-borne attacks pose, and how to address those attacks in a way that reduces risk while ensuring users aren't impacted. Download it today!
http://www.windowsitpro.com/go/ebooks/ironport/emailsecurity/?code=EXCMid0223

++++++++++++++++++++++++++++++++++++++++++++++++++

***Robichaux Team to Deliver Exchange Sessions at 9-City Roadshow Tour

Paul Robichaux and his team will unveil Microsoft's vision for Unified Communications, explain Exchange Server 2007 architecture and deployment, and introduce new security and compliance capabilities of Exchange 2007 at a roadshow event kicking off in New York on March 27. Other sessions will cover unified messaging (UM) and real-time communications using Microsoft Office Communications Server 2007. Produced by Windows IT Pro and sponsored by Microsoft, AMD, Dell, HP, Mimosa Systems, and Quest Software, this one-day event will give attendees a comprehensive overview of the real-world implications of deploying Exchange 2007 and Unified Communications technology.

Cities currently scheduled for the tour are New York on March 27, Atlanta on March 29, Denver on April 10, Chicago on April 12, San Francisco on April 17, Anaheim on April 19, Dallas on April 24, and Boston on April 26.

Attendee fee is $99, which includes a full day of content, access to presentation decks, a one-year subscription to Windows IT Pro magazine (or extension for current subscribers), T-shirt and attendee bags with additional information from Exchange third-party vendors, and the opportunity to win special prizes. Full agenda, session abstracts, and speaker details are available at:
http://www.windowsitpro.com/roadshows/exchange2007usa

++++++++++++++++++++++++++++++++++++++++++++++++++

***From the Community

Tired of Creating MAPI Profiles? Try RichProfile
To help alleviate the tedious and time-consuming task of creating MAPI profiles, you can use RichProfile. This tool automates MAPI profile creation and is much easier to use than transform (.mst) files for Windows Installer.
http://www.windowsitpro.com/Article/ArticleID/93351/93351.html

------
Have a question? Got answers? Join your peers in the Exchange discussion forums:
http://forums.windowsitpro.com/web/forum/categories.aspx?catid=40&entercat=y
Current Threads:
How to rename inbox in mailbox
Outlook 2003 will not connect
Need to fully uninstall Outlook and PST folders

------
Don't forget to sound off in our Instant Poll. This month's question is "What collaboration technologies do you use in conjunction with Exchange/Outlook?"
http://www.windowsitpro.com/MicrosoftExchangeOutlook/Index.cfm

~~~~ Hot Spot: ~~~~

DR Planning Checklist for Microsoft Exchange
Join Paul Robichaux as he presents a disaster recovery planning checklist that you can use to help guide your Exchange 2000/2003/2007 DR planning. Learn what you should do first, last, and in between to solidify your Exchange infrastructure and get the maximum degree of assurance for your disaster recovery operations. Live Event: February 27, 2007 at 12:00 pm EST.
http://www.windowsitpro.com/go/seminars/xosoft/drchecklist/?partnerref=EXCHot0223

++++++++++++++++++++++++++++++++++++++++++++++++++

***NEW AND IMPROVED
by Blake Eno, [email protected]

Protect Your Inbox Against Spam
PCSecurityShield Spam Shield 4.0 is an antispam solution for Outlook and Outlook Express that sits between incoming email and the email client. You can let Spam Shield automatically configure itself to work with your email client, or you can configure the software manually for more precise results. New to Spam Shield are installation wizards that make setup and program management easier. You can also safely preview email without sending information back to spammers. Other updates let you add permission rules to accept or reject senders, and you can import email addresses from different email applications so your existing contacts are pre-approved. You can download a free, 7-day trial of Spam Shield at PCSecurityShield's Web site. Spam Shield costs $29.99. For more information, contact PCSecurityShield at 561-243-3247.
http://www.pcsecurityshield.com

------
Wanted: your reviews of products you've tested and used in production. Share your experiences and ratings of products to "[email protected]" and get a Best Buy gift certificate.

++++++++++++++++++++++++++++++++++++++++++++++++++

***EVENTS AND RESOURCES

These Windows-related events, papers, and resources will help you keep your knowledge and skills up to date and help you deploy, secure, and maintain the latest Exchange- and Windows-related technologies. For more Exchange related resources, visit
http://www.windowsitpro.com/go/exchangeresources

Deploy Exchange Server 2007 Without a Hitch!
This one-day technical training event teaches you how to preempt pitfalls and avoid corrupting your infrastructure. You'll learn how to effectively install, manage, and secure Exchange Server 2007 in a 64-bit environment. You'll also get a peek into the integration of Outlook, SharePoint Server 2007, and Exchange Server 2007. Register today!
http://www.windowsitpro.com/roadshows/exchange2007usa/?code=epromo

Get Ready for the Windows Server Longhorn Roadshow!
Seize control of your Windows infrastructure with Microsoft's biggest server release since Windows 2003. Get a live, under-the-hood look at Longhorn virtualization, deployment, Web services, and breakthroughs in core reliability. This one-day event is filled with demonstrations and in-depth discussions designed for IT pros who want a deep understanding of Windows Server Longhorn.
http://www.windowsitpro.com/roadshows/longhorn/?code=epromo

Tired of outdated and incomplete data modeling solutions? Build or re-engineer your business applications quickly, cost-effectively, and consistently with Sybase PowerDesigner 12. Download this free white paper today and learn how you can easily transfer your ERwin skills and start taking advantage of all of PowerDesigner's features.
http://www.windowsitpro.com/go/whitepaper/sybase/erwin/?code=0219e&r

FEATURED WHITE PAPER

===============

Prevent installation and execution of unauthorized software on the computers on your network. Download this free white paper today for a comparison of different techniques for detecting and preventing unauthorized code. Protect against emerging risks today!
http://www.windowsitpro.com/go/whitepapers/bit9/lockdown/?code=0219featwp ==== ANNOUNCEMENTS

=====================

Introducing a Unique Exchange and Outlook Resource
Exchange & Outlook Pro VIP is an online information center that delivers new articles every week on topics such as administration, migration, security, and performance. Subscribers also receive tips, cautionary advice, direct access to our editors, and a host of other benefits! Order now at an exclusive charter rate and save up to $50! https://store.pentontech.com/index.cfm?s=1&promocode=eu2372ue Grab Your Share of the Spotlight!
Nominate yourself or a peer to become IT Pro of the Month. This is your chance to get the recognition you deserve! Winners will receive over $600 in IT resources and be featured in Windows IT Pro. It's easy to enter—we're accepting April nominations now, but only for a limited time! Submit your nomination today:
http://www.windowsitpro.com/go/itpromonth ~~~~ Contact Us ~~~~ About the newsletter -- [email protected]
About technical questions -- http://www.windowsitpro.com/forums
About product news -- [email protected]
About your subscription -- [email protected]
About sponsoring UPDATE -- [email protected]

===============

This email newsletter is brought to you by Exchange & Outlook Pro VIP, the leading source of information for IT professionals managing, securing, optimizing, and migrating Exchange and Outlook. Subscribe today!
https://store.pentontech.com/index.cfm?s=1&promocode=eu205xeb

View the Windows IT Pro Privacy policy at
http://www.windowsitpro.com/AboutUs/Index.cfm?action=privacy

Windows IT Pro a division of Penton Media Inc.
221 East 29th Street, Loveland, CO 80538,
Attention: Customer Service Department

Copyright 2007, Penton Media, Inc. All Rights Reserved.